Email & SMS Settings

 

To Change/Edit Email & SMS settings, follow the below steps:-

  • Login to admin panel
  • Click on Email & SMS

It will show six sub-menus in a dropbox, as shown below:

1. E-Mail Settings: Click here and it will direct you to a new page

a. LocalHost: It is a hostname that means this computer. It is used to access the network services that are running on the host via its loopback network interface.
b. SMTP: It is the protocol (method) used to send email between mail servers, and by your email software to submit outgoing email.
Before selecting SMTP , You have to create an account with it.
Now select this option and enter all the required details as follows:-

i. Server Name/ Host: Enter the server name.
ii. Port: Enter the port number.
iii. User Name: Enter your SMTP user name.
iv. Password: Enter your SMTP password.
After entering all the details click on ‘Save Settings’.

2. Email Templates: Select this option to create or edit email templates.It is a preformatted and/or prewritten email that you can use to replace with your own content so that you can quickly and easily write or create emails.

It will direct you to the page entitled Email Templates, follow the path as given below:

Admin -> Email & SMS -> Email Templates -> Add New Template/Edit/Delete

a. Add New Template: Click here and a new window will open.

i. Name- Enter the name of your desired email template.
ii. Email Template- Write the content of your email template.
After entering all the required fields click the ‘Save’ button.

(b). Edit- Select the desired template to edit and click the ‘Edit’ button.

It will direct you to the page entitled Edit Templates, as shown below:

i. Name- Edit the existing name of the template.
ii. Email Template- Edit the existing email template content.
iii. Status- Select the status of the template ‘Published’ or ‘Unpublished’ from the existing list.
After editing all the required details, click the ‘Update’ button.

c. Delete- Select the desired email template to delete & click here to delete it, but you cannot delete any by default email template. This option is only used for those templates which are added by you.

3. Send Emails: Click here to Send Emails, it will direct you to the page entitled Send Emails, as shown below:

i. Type: It contains the type to whom you want to send the Email. As in this category, three are mentioned:

  • Students
  • Teachers
  • Any Email

ii. Subject- Enter the subject related to your mail content.
iii. Select Email Templates- Here you can select the templates added by you to send a quick Email.
iv. Email Templates- Write the content which you desire to send in the email.
After entering all the required fields click the ‘Send’ button and to send another email or to discard it, click the ‘Reset’ button.

4. SMS Settings: Click here to edit the SMS Settings, it will direct you to the page SMS Settings.

(a). API Link- Enter the API Link provided by the SMS gateway.
(b). Sender ID- Enter the Sender Id provided by the SMS gateway.
(c). Username- Enter your User name of the SMS gateway.
(d). Password-Enter the password of your SMS gateway user Id.
(e). Heading Username- Enter the Heading Username by the SMS gateway.
(f). Heading Password- Enter the Heading Password provided by the SMS gateway of the Heading User Id.
(g). Heading Mobile No.- Enter the Heading Mobile No. provided by the SMS gateway.
(h). Heading Message- Enter the Heading Message provided by the SMS gateway.
(i). Heading Sender Id- Enter the Heading Sender Id provided by the SMS gateway.
(j). Others- Enter the other details provided by the SMS gateway.
(k). Post Type- Select the Post type from the options ‘POST’ or ‘GET’ provided by the SMS gateway.
After entering all the required fields, click the ‘Save’ button.

5. SMS Templates- Select this option to create or edit SMS templates.It is a preformatted and/or prewritten SMS that you can use to replace with your own content so that you can quickly and easily write or create SMS.
Follow the path to go on with the SMS Templates.

Admin -> Email & SMS -> SMS Templates -> Add New SMS Template/Edit/Delete

a. Add New SMS Template: Click here and a new window will pop up, as shown below:

i. Name- Enter the name of your desired SMS template.
ii. Email Template- Write the content of your SMS template.
After entering all the required details, click the ‘Save’ button.

b. Edit: Click on the Edit button to make changes and it will show a new window:

i. Name- Edit the existing name of the template.
ii. Email Template- Edit the existing SMS template content.
iii. Status- Select the status of the template ‘Published’ or ‘Unpublished’ from the existing list.
After editing all the required details, click the ‘Update’ button.
c. Delete-  Select the desired email template to delete & click here to delete itbut you cannot delete any by- default SMS template. This option only use for those templates which are added through you.

6. Send SMS: Click here to send the desired SMS and it will direct you to the page shown below:

i. Type- Select the SMS type from the existing list to send it in a specific group, If you want to send SMS  individually then select ‘Any SMS’ from the list. It provides you an option to enter the mobile number.
ii. Select SMS Templates- Here you can select the templates added by you to send a quick SMS.
iii. SMS Templates- Write the content which you desire to send in the SMS.
After entering all the required fields, click on ‘Send’ button and to send another SMS or to discard it click the ‘Reset’ button.

 

 

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